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Section 1

Statement of General Policy

This is the Health and Safety Policy Statement of Portmore Dental

Statement of Intent

To ensure, so far as is reasonably practicable, a safe and healthy working environment for all our employees and self-employed members of the dental team as well as for patients and members of the public who work within or visit our premises.

We will implement, maintain and review appropriate safe systems of work to control and reduce, so far as is reasonably practicable, the health and safety risks arising from all activities at the practice and take all reasonable steps and measures to minimise our activity’s impact upon the environment.

We will consult with the dental team on all matters affecting their health and safety. Any concerns raised will be investigated and appropriate actions taken.

Training, information, supervision, and instruction will be provided to all team members for the understanding of health and safety issues and to ensure that they are competent to carry out their tasks.

We will provide and maintain safe equipment and ensure the safe use and handling of hazardous and non-hazardous substances. Suitable and sufficient precautions will be taken to prevent accidents and cases of work-related illness.

All staff will be made aware of this health and safety policy document, a copy of which is displayed prominently within the practice.

Breaches of health and safety rules may lead to action under the practice disciplinary procedure.

This Health and Safety Policy will be reviewed annually and in any event of a significant change of working practises.

Section 2



Overall and final responsibility for health and safety issues in this practice lies with Eben Van Der Walt, John Brazier, Johann Styger – the Practice Owner
Day-to-day responsibility for ensuring that this policy is put into practice is delegated to Nikki Berryman– the Practice Health and Safety Manager who reports to the Practice Owner
Responsibility for managing the practice and training lies with Nikki Berryman – the Practice Manager who reports to the Health and Safety Manager (this maybe one and the same) therefore reports to practice owner
To ensure health and safety standards are maintained and improved, the following members of staff have responsibility in the following areas:Nikki Berryman – Clinical Governance Leader
Nikki Berryman– Practice Radiation Protection Supervisor who is responsible for the practice compliance with the regulations related to radiation protection who reports to the Practice Manager

All employees and self-employed members of staff are responsible for their own health and safety and that of each other, all patients and visiting members of the public. They have to:
Co-operate with the management on health and safety matters
Not interfere with anything provided to safeguard their health and or safety
Take reasonable care of their own health and safety
Report any incidents and health and safety concerns to the Health and Safety Manager, who reports to the practice manager

Section 3


Accidents and Emergencies

Melanie Cheeseman & Liz Cowburn are qualified first-aider/s appointed person/s for this practice whose help should be sought in case of emergency. In the unlikely event of his/her absence call emergency services by dialing 999.

All accidents, work-related ill health and incidents are reported immediately to the Health and Safety Manager who will enter it in the accident report book and take the necessary actions. The Health and Safety Manager is responsible for reporting injuries, diseases and dangerous occurrences (RIDDOR) where necessary, to the enforcing authority. Accident reports are kept in a confidential file to comply with Data Protection requirements

For further details see (M 252).


The Health and Safety Manager is responsible for consultation with members of staff on all health and safety related issues. It is carried out during regular practice meetings when staff members will have an additional opportunity to comment on the health and safety arrangements.


The Health and Safety Manager is responsible for monitoring the safe working practices of contractors on the premises. All contractors are expected to read and follow the practice Health and Safety Policy. The staff should draw the Health and Safety Manager’s attention to any breach by an external contractor.

Display screen equipment

Users of display screen equipment are appropriately trained on the health and safety aspects of this type of work. The Health and Safety Manager carries out regular assessments of all work stations and working practises. Eyesight tests are arranged if requested and any necessary corrective eyewear is provided for use with DSE.


The Health and Safety Manager is responsible for equipment. All practice equipment is maintained in good working order and repaired and serviced in accordance with the manufacturer’s instructions. Where required the equipment is clearly labelled with health and safety warnings and staff are provided with adequate protection. Any problems with equipment should be reported to the Health and Safety Manager. Equipment is used in accordance with manufacturer’s instructions

The Principal will check that all new equipment meets health and safety standards before it is purchased.

Electrical safety

The Health and Safety Manager performs regular visual inspections of all electrical equipment including portable appliances. Inspection and testing of portable appliances is performed every 1 year by

Disconsulting. Records of all inspections and testing are kept and maintained. Staff are not allowed to bring appliances into work.

Fire safety

The Practice Manager is responsible for fire safety and any concerns should be raised with him/her. Staff take part in biannual fire drills and the records are kept in the emergency procedure file 11.

In cases of fire staff should follow the actions described in Fire Action Notice (M 266C) which is displayed in the staff room.

Hazardous substances

The Health and Safety Manager is responsible for the Control of Substances Hazardous to Health (COSHH).

Staff are trained in the proper storage, use, handling, disposal, transporting (internally and externally) protective measures and emergency procedures for hazardous substances.

Any concerns regarding the effect of hazardous substances on the employee’s health should be addressed to the Health and Safety Manager.

For further information see (M 267).

Infection prevention and control

Staff follow the Infection Control Policy at all times (M 257A). Staff also follow the guidelines for Infection Prevention and Control (M 257) and take into account new developments in this area by keeping abreast of the current scientific literature and implementing new concepts or techniques as soon as they become available. If you have any questions about infection control contact the Health and Safety Manager.

Information, instruction and supervision

The Health and Safety Manager is responsible for arranging information, instruction and supervision. The Health and Safety Law poster is displayed at the practice. Health and safety advice is available from HSE and CODE. Supervision of young workers and trainees will be arranged/undertaken/monitored by the Health and Safety Manager.

Manual handling

Staff are trained in correct manual handling techniques. If there is risk of injury the handling is avoided, if the handling cannot be avoided the risks are assessed before a suitable handling procedure is introduced to minimise the risk. The Health and Safety Manager is responsible for all manual handling and should be contracted if you have any questions.


The Health and Safety Manager will check that safe working practices are being followed. S/he will investigate accidents, work related causes of sickness absences and is responsible for acting on investigation findings to prevent a recurrence.

Pressure vessels

Pressure vessels including autoclaves and compressors are serviced, tested and inspected in accordance with the manufacturer’s recommendations. All team members are trained in the safe use of the equipment. Pressure vessels insurance is in place. Any questions should be addressed to the Health and Safety Manager who is responsible for equipment.

Prescription drugs – the storage, dispensing and disposal of

The Principal/Practice Owners, EVDW, JS, JB is responsible for the storage, dispensing and disposal of all prescription drugs. All drugs are stored in a locked cupboard which is kept in reception. The Drugs Book is kept in reception. ].

Risk assessment

The Health and Safety Manager is responsible for risk assessment and ensuring that any actions identified are implemented. The assessment will be reviewed on an annual basis or whenever there is a significant change in working practices. Control measures will be monitored to assess the effectiveness

The safe use of x-rays

The Radiation Protection Advisor is Matthew Prior, Royal Surrey Hospital.

The Radiation Protection Supervisor at the practice is Nikki Berryman.

The Medical Physics Expert is Matthew Prior, Royal Surrey Hospital.

A safety test is performed on all x-ray equipment every year by Matthew Prior, Royal Surrey Hospital. .

The x-ray equipment is serviced in accordance with the manufacturer’s instructions by Profi or JD engineering. The Radiation Protection File is kept the PM office, see this for further information on the safe use of x-rays.

Safety equipment/clothing

The Health and Safety Manager is responsible for safety equipment. This includes the provision use and storage of masks, goggles, gloves, patient bibs and other safety equipment.

Any problem with equipment should be reported immediately to the Health and Safety Manager.

For further information see (M 257B)


The Health and Safety Manager is responsible for the storage and disposal of waste. This includes training, supervision and monitoring. Practice waste is divided into clinical, hazardous and office waste. For further details see (M 269).

Workplace safety

The Health and Safety Manager regularly inspects the workplace and maintains inspection records. Any health and safety risks are identified and removed or reduced as far as reasonably practicable.

Competency for tasks and training

The Practice Manager provides induction and job specific training (M 225, M 225A). Training records are kept confidentially with the staff members file (M 222E). Health and Safety training needs are identified and training is arranged by the Practice Manager.

Terms of use: CODE information in templates, modules and iCOMPLY is written in general terms and is believed to be based on the relevant legislation, regulations and good practice guidance. This information is indicative only and is intended as a guide for you to review and take particular professional advice to suit your circumstances. CODE is a trading name of the Confederation of Dental Employers Ltd and it licenses information to CODEplan Ltd. CODE and CODEplan do not accept any liability for any loss or claim that may arise from reliance on information provided. The use of this document indicates acceptance of these terms. ©CODE 2013

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